Writing a Cover Letter

A single space within paragraphs and double space between paragraphs is standard for most cover letters. Text should not exceed three paragraphs and be sized at a 10pt – 12pt font.

Follow professional, formal business protocol and include the company address on the left margin, just about the greeting.

Your cover letter should always be written and addressed to the person most likely to conduct the interview. It should be located two spaces below the last line of the Inner Address; leave two spaces between the greeting and first paragraph. Try to be a specific as possible, and avoid using “Dear Sir/Ma’am.”

The first paragraph should entice your reader to continue reading. A good opening line is essential, as employers will make quick judgements.

Showing interest in the employer/company instead of yourself is a good approach. This paragraph should also state your objective regarding the position you’re interested in.

The body paragraph is where you discuss why you’re interested in this position, at this company. Briefly explain the contributions you can make, and what qualifications, experience, and skills you possess that make you valuable. Try to be a specific as possible by using examples of your achievements.

The closing paragraph must propel the reader to take action in reviewing your resume and application. Note that you’re enclosing a resume and express desire to meet face-to-face in the near future. Be sure to thank your reader for their time and consideration.

After the closing line, skip two lines and add in a closing remark such as, “sincerely,” or “respectfully,” skip four more lines and type your name. If you’re printing your cover letter, be sure to actually sign the letter above your typed name.